Speaker Info
Thank you for being part of the Oregon Wine Symposium!
This page is intended to provide helpful information and resources as you prepare for the event.
Jump to: Links & Resources | Speaker Benefits | Speaker Policies
Key contacts
Symposium Program Lead
Jess Willey, jessica@oregonwine.org
Contact Jess for questions specific to your session preparation, materials, room set up, etc.
Speaker Coordinator
Shayla Steffen, connect@oregonwinesymposium.com
Contact Shayla for questions on travel, logistics, registration, deadlines, etc.
Not sure? Feel free to contact us both.
Important Deadlines
October 23, 2026: Complete speaker info form
December 15, 2026: Book hotel room
January 8, 2027: Complete event registration. Book flights or train tickets.
January 15, 2027: Printed handouts due. Submit flight or rail receipts.
January 22, 2027: All presentation materials due
February 2-3, 2027: Oregon Wine Symposium!
Quick Links & Resources
For Speakers
Speaker event registration - coming November
Presentation upload portal - coming December
General Info
Event agenda - coming soon
Symposium FAQs
Still looking for something? Contact Shayla.
Speaker Benefits
We are pleased to provide our speakers assistance with their travel, lodging, and a per diem.
See further below for travel and reimbursement policies.
Event Pass: All speakers receive one (1) complimentary, non-transferrable, two-day Full Access registration.
Travel: Travel benefits depend on distance traveled to reach the event.
Distanced traveled each way:
More than 100 miles
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Flight reimbursement for best-price economy fare or economy rail fare or mileage reimbursement
-
Voucher for ride share app to / from PDX Airport or Portland Union Station
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Up to 2 nights lodging on event master bill at Hotel Eastlund
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$50 per diem allowance for up to 3 days
30-100 miles
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1 night lodging on event master bill at Hotel Eastlund
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$50 per diem allowance for up to 2 days
Less than 30 miles
-
$50 per diem allowance for 1 day
Speakers Policies
General
GUESTS
Speakers are entitled to one (1) non-transferrable Full Access registration to the Oregon Wine Symposium. Any colleagues or guests wishing to attend the Symposium must register themselves separately.
ELIGIBILITY FOR BENEFITS
Eligibility for benefits depends on distance traveled to reach the event, as detailed above.
RECEIPTS AND REIMBURSEMENTS
Reimbursement for eligible travel and any applicable per diem will be delivered via check at the event. OWS will not reimburse additional expenses beyond what is detailed here.
Send airfare or rail receipts showing full itinerary to Shayla Steffen (connect@oregonwinesymposium.com) prior to January 15.
Transportation
TRANSPORTATION BOOKING RESPONSIBILITY
It is each speaker's responsibility to book their travel as needed. Please purchase flights no later than January 8 to ensure reasonable airfare.
AIRFARE REIMBURSEMENT POLICY
On behalf of OWS, Oregon Wine Board (OWB) will reimburse reasonably priced economy airfare with receipt showing full itinerary. OWB will not reimburse upgrades, baggage fees, insurance, or other add-ons. Flights costing more than $500 require prior approval from OWS Program Lead, Jess Willey (jessica@oregonwine.org).
RAIL TICKET REIMBURSEMENT POLICY
On behalf of OWS, Oregon Wine Board (OWB) will reimburse economy fare rail tickets with receipt showing full itinerary. OWB will not reimburse upgrades, baggage fees, or other add-ons.
MILEAGE REIMBURSEMENT POLICY
Speakers traveling to Portland by car from more than 30 miles away are eligible for mileage reimbursement at the prevailing rate set by the federal government as of Jan. 1, 2027.
Lodging
LODGING PROPERTY
Speakers must book in the OWS room block and stay at the Hotel Eastlund to be eligible for complimentary room night(s).
ROOM BOOKING RESPONSIBILITY
It is each speaker's responsibility to book their hotel room. Details, including how to book, deadlines, and room night limits, are on the speaker portal.
ADDITIONAL ROOM NIGHTS
You may stay at the hotel for more nights than your speaker benefit covers, at your own cost. In this case, you should book your complete stay in one reservation. OWS will ensure your eligible room nights are covered, and you will be charged for any additional nights at the event rate ($159 / night + tax).
UNUSED ROOMS
If you book a room and do not use it, you will be held financially responsible for room fees incurred. If you book lodging and need to cancel, please do so in a timely manner, and alert us.
HOTEL PARKING AND INCIDENTALS
You will need to provide a credit card when you book and at check-in. Parking and incidentals are at your expense. We have negotiated a reduced valet parking rate of $30/night.
